Procurement & Logistics Supervisor
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| Date Posted |
Tuesday, 01 September 2009 |
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| Reference |
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| Location |
Rosebank |
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| Duration |
Permanent |
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| Job Description |
Job Description
29 August 2009
Designation: Procurement and Logistics Supervisor
Overall PurposeThe company is a small IT networking and VoIP product distribution company with products that are sourced internationally. The Procurement and Logistics Supervisor is required to ensure the smooth operation of procurement, shipping and stores. 1. Critical success factors· Preferably experience in IT distribution· Good communication skills in English – telephone manner, written and spoken· Analytical skills· Good interpersonal skills · Adhering to Standard Operating Procedures (SOPs) and the job description· Organisational, logistical and planning skills· Experience in shipping· Experience in stores· Accuracy, attention to detail and consistency· Following up on instructions and reporting back· Work-focus· Willingness· Word, Excel, Fincon and Outlook skills· Identifying skills gaps and notifying management immediately in order for training to be arranged (either internal or external)· Self management and accountability· Desire to align with the TFI vision:To create a team of professionals in the field of innovative trends withØ high competenceØ high emotional intelligence (EQ)and to engage in continual personal and professional development. 2. Essential· A values match aligned with company values:
Congruency; Excellence, Professionalism and Innovation; Responsibility; Energy, Drive and Ambition; Camaraderie; Growth – both personal and professional.· Contactable references with line managers.· An understanding of the confidential nature of TFI’s Cisco business and willingness to sign a restraint of trade.· The willingness to undergo personality and competency assessments as part of the selection process. 3. Primary function: 3.1 Procurement supervisor· Sourcing best pricing from local and international suppliers· Sourcing products where necessary· Placing orders with local and international suppliers · Arranging shipping with suppliers· Supervise receipt of shipments according to SOPs· Booking in of shipments according to SOPs· Advising sales support person of stock arrival. 3.2 Logistics supervisor· Managing inbound and outbound logistics· Following up with suppliers, shippers and couriers to trace and fast-track shipments.· Keeping tracking board up-to-date.· Liaising with local courier companies, ensuring the best possible rates and customer service.· Arranging collection at customers where necessary· Handling return to suppliers. 3.3 Warehouse supervisor· Checking stock levels· Supervising warranty return repairs· Making sure the goods received are checked, scanned and then put on the shelves · Ensuring that sales orders are completed and stock is sent out or collected.· Supervising monthly stock take. 3.4 General admin support· Managing messenger/driver · Arrange collection of mail from post office. 3.5 Sales support· Answer sales department phone calls and put through to the correct person· When there is no-one in the sales department to take the call, process the request according to the Standard Operating Procedure (SOP) on the Client Contact Form and pass to the relevant sales person immediately· Follow up on all quotations delegated to you according to the Quote Follow-up SOP and record the relevant information. Delete dead quotes from Fincon. 4. Secondary functions: 4.1 Back-up telephonist and receptionist· Answer incoming calls and ensure these are put through to correct person· Take messages and give/email them to the correct person immediately· Keep a record of the whereabouts of all in the company and when they are due to return to their offices.· Control access to the premises/offices· Receive visitors to the office· Advise person being visited of arrival· Offer tea or coffee · Send and receive faxes and distribute to relevant persons· Photocopying as required· Ensure reception area is clean, tidy and attractive. 4.2 Assisting finance division· Debtors:o Load Dealer Applications onto system.o Collections- fax statements and follow-up per phone.o Sales order approvals – to invoice. · Factors :o Submitting invoices ,/ credit notes with list to Nedbank weekly. · Coface: o Complete Limit Request form and submit per fax.o Obtain additional info from customers for the above –ie trade references .o Follow-up on the above.o Submit notifications when necessary. · Creditors:o Work on Fedex account together with the accountant – to ensure that the billing is correct. 5. Attributes this person should have:· Good standard of education · Good communication skills in English – telephone manner, written and spoken· Excellent planning, logistics and organisational skills· The ability to maintain focus on the important issues and not get side-tracked · Hard-working self-starter · Proactive and highly motivated · Determined and ambitious · Professional · Ability to use own initiative · Accuracy and attention to detail · Good interpersonal skills · Ability to work without direct supervision· Flexibility and ability to handle competing priorities· Follow through on issues, with regular reports· High standards· Self-awareness and self-management· A sense of urgency · Ease in working in a fast-paced, dynamic environment· Willing to become an integral part of the company· Enjoys acquiring new knowledge. 6. Qualities this person should have:· Loyalty· Trustworthiness: honesty, openness and transparency· Respectfulness· Reliability and responsibility· Commitment and accountability· Discretion and the ability to hold confidentiality· Proactivity· Positivity· Cooperation· Good work ethic· A values match with TFI’s values and lives their values. 7. PackageAppropriate reward based on the applicant’s experience and expertise (between R12 000 and R15 000 depending on experience). There is no 13th cheque. Bonuses are paid based on the performance of the individual and the company’s performance. There is no medical aid or provident fund. 8. Commencement Start date to be discussed.
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